Distributed Productivity Stack for Remote Teams
Async teams need more than a chat app and a project board. The NeonLabs operators team spent the last year auditing dozens of tools to curate a productivity stack that scales from early-stage startups to global collectives.
Use this guide to assemble the workflows, documentation standards, and automation you need to move faster without burning out.
Pillars of a High-Output Stack
Before evaluating tools, confirm the pillars that keep distributed work honest.
Accessible Documentation
Adopt a living knowledge base so project updates, decisions, and context survive across time zones. Layer Loom or walkthrough videos for complex systems.
Automated Status Signals
Give every stakeholder a single view of throughput and blockers. Async dashboards beat weekly standups for surfacing momentum.
Workflow Templates
Codify repeatable checklists for launches, reviews, and retros. The NeonLabs toolkit directory includes templates for product, research, and GTM teams.
Tools We Deploy Right Now
Project Visibility
Linear, Height, or ClickUp with automated triage keep engineering and ops aligned without daily calls.
Async Collaboration
Notion and Slite paired with routine recordings ensure onboarding and knowledge transfer stay effortless.
Operator Automation
Zapier, Make, and n8n glue together remote workflows. Our catalog highlights best-in-class automations for recruiting, finance, and marketing.
Focus and Wellness
We recommend Motion for calendar discipline, Rise for analytics on focus time, and analog rituals to avoid screen fatigue.
Rolling the Stack Out to New Hires
Solid tools only work when people understand how to use them. Bake onboarding, accountability, and feedback into your rollout.
- Stage tools inside a remote onboarding checklist so every hire follows the same sequence.
- Pair each workflow with a short Loom showing inputs, outputs, and escalation paths.
- Schedule async retros every quarter to prune tools that no longer earn their keep.
Keep building: Subscribe to the NeonLabs bulletin for curated tool drops, and sync with our interview playbook to align your stack with hiring.